Compliance Monitor- Federal Grants and Audits STX

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE: Compliance Monitor - Federal Grants and Audits

LOCATION: St. Croix District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

careers@vide.vi

Deadline for applying: Until Filled

Salary Range: $45,000

Union: Exempt

DESCRIPTION

An employee in this class examines, evaluates, and investigates eligibility for or conformity with laws and regulations governing contract compliance of federal grants and programs and other compliance and enforcement inspection activities. The employee is expected to use independent judgement in the performance of some duties. Work is continuously reviewed through conference and appraisal of performance.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

Monitors and evaluates for Department’s local and federal compliance with approved program activities;
Assists with planning and developing operating procedures and policies which support the goals and objectives;
Disseminates information on federal mandates, regulations and guidelines;
Compiles statistical data to support all activities and to calculate program effectiveness;
Monitors all phases of activities to ensure compliance with federal and local laws;
Conducts research and prepares reports;
Administers and tracks program budgets;
Communicates on behalf of program with relevant stakeholders;
Provides informal and formal training related to administration of federal grants;
Examines and verifies correctness of, or establishes authenticity of records;
Keeps immediate supervisor informed;
Performs other related duties as required.

FACTOR I - KNOWLEDGE AND ABILITIES REQUIRED

Knowledge of applicable federal and local law and Departmental policies and regulations;
Knowledge of internal and external auditing concepts, techniques, methods, and procedures;
Knowledge of GAGAS auditing and reporting standards;
Knowledge of basic computer operation;
Knowledge of departmental rules, regulations, policies and procedures.
Ability to communicate orally and in writing through such forms as correspondence, briefing papers, reports, and issue papers;
Ability to establish and maintain an effective working relationship with the public and all persons contacted during the course of work;
Ability to work effectively, cooperatively and harmoniously with agency staff, public, groups and individuals;
Ability to research, compile data, and write reports.

FACTOR II- SUPERVISORY CONTROLS

Work is reviewed and evaluated directly through documents and reports, observations, annual performance evaluations, and annual program evaluations.

FACTOR III - GUIDELINES

Guidelines consist of applicable federal and local laws, Departmental policies and regulations, and inspection procedures manuals.

FACTOR IV – COMPLEXITY

The Program Compliance Monitor consistently exercises discretion and independent judgement, utilizing ability and sound judgement to interpret data and conditions.

FACTOR V - SCOPE AND EFFECT

The scope of the work to be performed by the Program Compliance Monitor is far reaching, impacting the integrity and viability of federal programs.

FACTOR VI, VII - PERSONAL CONTACTS & PURPOSE OF CONTACTS

Contacts are made with Department personnel at the district and state levels and employees within own agency for the purpose of planning, developing and implementing initiatives and policies and to obtain and exchange information relative to the federal grants program.

FACTOR VIII - PHYSICAL DEMANDS

There are no strenuous physical demands placed on this position. Air travel within the Territory and travel to the mainland to attend workshops and seminars may be required.

FACTOR IX - WORK ENVIRONMENT

Workplace will vary at times. Work is to be performed in a smoke-free, drug-free office setting with a computer work station and telephone, but may require visits to other activity centers.

MINIMUM QUALIFICATIONS

Bachelor of Arts Degree from an accredited university in Business Administration, Accounting or closely related field; or
An associates of Arts degree from an accredited university in Business Administration, Accounting or closely related field two (2) years clerical, revenue collection or cashier experience, including three (3) credits in Accounting; and
Valid Virgin Islands Drivers License.

Interested persons should apply by visiting our website at http://jobs.vide.vi and select the appropriate application for submission procedures.

Send your complete application package to careers@doe.vi for consideration.

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

Travel, transportation and relocation expenses are not authorized by this position. Any travel, transportation and relocation expense associated with reporting for duty in this position will be the sole responsibility of the selected candidate

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Program Evaluation Staff Associate (Human Resources)

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE: Performance Evaluation Staff Associate (Human Resources)

LOCATION: St. Croix

Interested persons should apply via: DIVISION OF HUMAN RESOURCES

careers@vide.vi Or go to http://jobs.vide.vi for the Support Staff application and follow the submission procedures

Deadline for applying: Open Until Filled

Union: Non-Union/Exempt

DESCRIPTION

A Performance Evaluation Staff Associate provides support and contributes to the program’s planning evaluation, knowledge management and monitoring. He/she identifies performance indicators, develops quality assurance strategies, trains program employees, maintains contact with program partners and ensures all program aspects comply with institutional requirements. The Employee Effectiveness System (EES) was developed to enhance the quality of work within the VIDE. It seeks to enhance the longevity of the VIDE and maintain a structure and sets the tone for organizational behavior.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

Project management of the workgroup evaluation processes, objectives and desired outcomes during development, design and delivery periods
Support to Commissioner, District Leads on evaluation system performance peaks, inform on shortfalls where leadership attention is needed
High aptitude for frequent use of various technology tools such as research based web searches, excel, and interpretation of data both available and created to maintain knowledge of performance metrics
Ability to rapidly adapt content and capacity knowledge of performance management software; day-to-day portal support required to assist users in navigating the site
Comprehension of the union CBA’s body of knowledge which serve as a guidance and administrative document for design and development
Efficient reporting practice of district data for the territory; weekly and monthly tracking of the progress and status of workgroup evaluation performance
Upkeep of the VIDE Portal management which serves as then e-document resource for all evaluation processes
Preserve and edit evaluation electronic guidebooks, forms, timelines, and documents created in support of the live, pilot and design processes
Partner District Leads and Workgroup Managers, to support live and pilot processes; provide supportive communication and reports on district evaluation performance
Demonstrate skill in coaching staff and peers; provide technical assistance to other departments as needed
Conduct training both in-person and virtual of the performance management system, resource portal and additional aides to workgroups, team leads and supervisors
Attend monthly planning team meetings, contribute to the ongoing conversation of evaluation development to support the organization’s goals for the employee performance management system
Budget responsibility that captures expenditures to ensure program quality and needs are covered for training, development, design and all phases associated with monitoring the program
Maintain meeting notes, commitments, and tasks lists associated within the responsibility of the moving projects forward
Assist in ensuring that the functions of human resources are supportive of the institutional goals
Project-based HR assignments; Comply with applicable HR policies, rules and regulations
Perform other functions that may be assigned by the supervisor and/or Director.

KNOWLEDGE, SKILLS AND ABILITIES

Excellent written and oral communication skills;
Excellent organization skills;
Ability to analyze situations to define issues and draw conclusions;
Ability to multi task and schedule a significant number of activities, meetings, and/ or events;
Ability to make decisions in accordance with established policies and regulations;
Ability to write concise reports, carry out instructions and develop comprehensive plans with minimum supervision.
Ability to speak persuasively to implement desired actions;
Demonstrated ability to effectively manage and participate in multiple complex initiatives;
Ability to establish and maintain effective working relationships with staff at all levels and all persons contacted during the course of the work;
Knowledge of VIDE policies, regulations, and standard operating procedures;
Knowledge of Microsoft Office (proficiency in Excel and Access);
Knowledgeable of approaches for involving parents, family and community to support various programs and/or strategies;

EDUCATION AND EXPERIENCE

Master’s degree in Education Administration, Curriculum and Instruction, Business, Communications, Psychology or related field and four (4) years of progressively work experience in education, classroom teaching, training, management, leading projects, workflow management, compliance, recruitment initiatives.
Bachelor’s degree in Business, Communications, Psychology or related field and eight (8) years of progressively work experience in education, classroom teaching, training, management, leading projects, workflow management, compliance, recruitment initiatives.

No person shall be discriminated against in employment or in any other educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap, or age.”

Interested persons should apply by visiting our website at http://jobs.vide.vi and select the appropriate application for submission procedures.

Send your complete application package to careers@vide.vi for consideration.

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

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ELEMENTARY EDUCATOR CERTIFICATE

Elementary Educator Certificate

Professional Educator Class I Certificate Requirements (valid for five years and renewable every five years with special requirements)
On and after August 7, 2003 to receive a Professional Educator Class II Certificate for elementary teaching, an applicant shall present evidence of meeting the following requirements:
A. Holds a bachelor's degree from an accredited and/or approved institution;
B. Has a minimum of 42 semester credit hours in five of the six general academic areas: English, natural science, mathematics, social studies, foreign language and fine arts:
C. Has a minimum of 36 semester credit hours in professional education in a planned program of study and experience in elementary education to be distributed among each of the following:
                1. Foundations of Education (This group includes areas such as philosophy of education, school effectiveness, history of education, and comparative education);
                2. Educational Psychology (This group includes such areas as growth and development of children from birth through life span, psychology of learning, child-adolescent psychology and
mental hygiene);
                3. Curriculum and Methods (This group includes a minimum of 18 semester credit hours in teaching language arts, reading, mathematics, fine arts, science.social studies, and effective
teaching skills, classroom management, measurement and evaluation);
                4. Educational Technology or comparable computer course;
                5. Special Education; and
                6. Student Teaching (supervised observation, participation and full-time responsible teaching in an elementary school, totaling at least 6 but not more than 12 semester credit hours)
D. Has successfully completed the required assessments

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Administrative Officer II STTJ

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE: Administrative Officer II

LOCATION: St. Thomas/St. John District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

careers@sttj.k12.vi

Deadline for applying: July 29^th, 2016

Starting Salary: $ 26,960 GRADE: EC-20 STEP: 0

Union: Support Staff Unit – (AFT)

GENERAL STATEMENT OF DUTIES

This is complex administrative work in assisting a higher level administrator with the management of a department. An employee in this class is responsible for performing administrative staff assignments and office management work. Work differs from that of Administrative Officer I by the complexity of assignments and independent decision making, but an employee is allowed to use his or her own judgment where necessary. General supervision is received through conferences, and review of work for compliance with departmental rules and regulations.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

Assists in planning, developing, and executing operating procedures for agency or division; participates in the planning, and programming of agency activities, and assists in formulating work schedules.

Provides administrative staff support in the areas of fiscal management, personnel management and other administrative functions.

Supervises the maintenance of files and records, supplies and materials and the preparation of reports.

Prepares budget estimates of funds needed by the organizational unit suggesting needs for additional equipment, supplies, or personnel.

Ensures compliance with the laws, rules and regulations, and policies governing budgetary and fiscal mattes, recommending when certain expenditures should be made, and informs proper authorities on the availability of unexpended funds to avoid overspending.

Acts as personnel officer in a small or non-technical department in such matters as employee records, pay administration, recruitment, position classification, training, and other related aspects of personnel administration.

Functions as a representative of the department or division; discusses and interprets the department programs and procedures.

Ensures that personnel are informed of new or revised operating policies and that they are properly implemented.

Performs liaison work on behalf of superior with other officials and groups.

Prepares reports on the operation of a unit groups of small units for use higher level departmental officials.

Performs other related work as required.

KNOWLEDGE, ABILITIES AND SKILLS:

Considerable knowledge of the general theory and principles of budgeting, general procurement and supply personnel administration, and decision making in public administration;
Ability to interpret and understand complex procedural and general administrative legislation, rules and policies;
Ability to assist in the formulation and execution of agency policies and programs;
Ability to participate in the planning administration of a complex agency functions;
Ability to assign work and to supervise staff of clerical and supervisory personnel;

EDUCATION AND EXPERIENCE:

Graduation from a recognized college or university with major work in Business Administration or related field and two years administrative experience; OR
Two years experience as an Administrative Officer I; Or

Three years experience as a Junior Manager Assistant

“No person shall be discriminated against in employment or in any other educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap, or age.”

Interested persons should apply by visiting our website at www.vide.vi and select the appropriate application for submission procedures.

Send your complete application package to careers@sttj.k12.vi for consideration.

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

****DUE TO A HIGH VOLUME OF APPLICANTS, THE DEPARTMENT WILL NOTIFY ONLY THOSE WHO ARE SELECTEDFOR THE NEXT STEP IN THE RECRUITMENT PROCESS. ****

Travel, transportation and relocation expenses are not authorized for this position. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected candidate.

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Financial Management Officer

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE: Financial Management Officer

LOCATION: St. Thomas/St. John District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

careers@sttj.k12.vi

Deadline for applying: July 15, 2016

Starting Salary: $ 35,996 GRADE: EC-24 STEP: 0

Union: Support Staff Unit – (AFT)\

DESCRIPTION

This is work dealing with the formulation and compilation of budgetary data primarily for employee salaries and administrative support and service. An employee in this class prepares budgetary information for activity centers within the department in conformity with comprehensive policies, procedures and other operating functions established by higher education. Work is performed under the direction of a higher level officer and is reviewed for accuracy and completeness.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

Requests proposed budget form activity centers; determines spending patterns and complies a draft budget for review by supervisor.
Ensures availability of funding before various personnel transactions are enacted;
Advises department heads on budget problems, assists them in the maintenance of proper appropriation and allotment accounts;
Examines budget and accounts of the department, studies its operations and needs.
Submits requests for budget adjustments, maintain running accounts and other fiscal documents and reports
Reviews past expenditures of activity centers and prepares a proposed line item budget. Makes appropriate changes as needed. Notifies activity centers of their quarterly allotments.
Prepares general ledger sheets for activity centers maintaining running balances, projections, reprogramming of funds and budget preparation. Reprograms funds by determining surpluses and deficits, prepares surplus/deficit reports spreadsheet for each activity.
Maintain financial database
Develop budget projections
Performs other duties as required and assigned

KNOWLEDGE AND ABILITIES

Knowledge of and ability to utilize principles, methods, techniques and systems of financial management;
Knowledge of departmental rules, regulations, policies and procedures;
Knowledge of the rules and regulations of governmental accounting budgeting;
Knowledge of accounting software functionality
Ability to establish and maintain effective working relationships with all persons contacted during the course of work;
Ability to prepare accurate financial reports;

EDUCATION

Bachelor’s degree from a four-year college or university in Accounting, Finance, Business Administration or any closely related field which includes at least twelve (12) credits in accounting plus two year’s experience dealing with financial, accounting or budgetary matters

OR

High school diploma or its equivalent and eight (8) years experience dealing with financial, accounting or budgetary matters which include at least twelve (12) credits in accounting.

Interested persons should apply by visiting our website at www.teachusvi.net and select the appropriate application for submission procedures.

Send your complete application package to careers@sttj.k12.vi for consideration.

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

****DUE TO A HIGH VOLUME OF APPLICANTS, THE DEPARTMENT WILL NOTIFY ONLY THOSE WHO ARE SELECTEDFOR THE NEXT STEP IN THE RECRUITMENT PROCESS. ****

Travel, transportation and relocation expenses are not authorized for this position. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected candidate.

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Compliance Monitor- Federal Grants and Audits STX

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

Program Evaluation Staff Associate (Human Resources)

ELEMENTARY EDUCATOR CERTIFICATE

Elementary Educator Certificate

Administrative Officer II STTJ

Financial Management Officer

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St. Thomas

St. Croix

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