POSITION: DATA ENTRY OPERATOR
The Data Entry Operator performs work under general supervision. Work in this class requires responsibility for applying a wide variety of computer knowledge and skills using applicable software and electronic office equipment to convert source documents into computer-acceptable form by use of a keyboard machine. Work is reviewed for accuracy.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)
- Logs and codes data according to prescribed standards;
- Inputs data into computer system;
- Verifies recorded information to ensure accuracy and completeness of data;
- Identifies and corrects errors;
- Updates files and records;
- Creates back-up files;
- Operates computers and office equipment;
- Assembles, batches, and distributes data;
- Maintains sequence and control of source documents;
- Recognizes errors in original entry and corrects data prior to processing;
- Performs additional functions incidental to data entry activities as requested;
FACTOR I: KNOWLEDGE AND ABILITIES REQUIRED
- Knowledge of keying alphabetic and numeric information in prescribed format;
- Knowledge of simple database construction and management;
- Ability to verify correctness of entry data according to procedures, equipment capability and installation standards;
- Ability to read, comprehend and follow oral and written instructions;
- Ability to operate modern office equipment and to communicate any malfunctions to supervisor;
- Ability to follow work schedule and keep supervisor informed of that schedule;
- Ability to work with confidential information in a responsible manner;
- Ability to recognize input errors;
- Ability to recognize deficiencies in source documents and bring to supervisor’s attention;
- Ability to establish and maintain effective working relationships with all persons contacted in the course of work.
FACTOR II: SUPERVISORY CONTROLS
- Employee works under the supervision of a principal or activity center head, who describes scope of goals and objectives and furnishes guidance only on critical issues;
- Incumbent plans and schedules own work based on the understanding of broadly defined objectives and priorities, supervisor reviews work after completion;
- Work is reviewed through conferences, reports and achievement of objectives;
- Instruction provided only in new situations, methods, procedures that are not clearly related to existing tasks and duties.
FACTOR III: GUIDELINES
- Federal and state laws, including HIPAA (Health Insurance Portability and Accountability Act) and Departmental guidelines and procedures must be followed.
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FACTOR IV: COMPLEXITY
- Generally repetitive tasks that require attention to detail. Administrative work in assisting a higher-level administrator with the management of an agency.
FACTOR V: SCOPE AND EFFECT
- Assists management by attending to a variety of data entry and clerical duties to ensure an uninterrupted workflow and to support the goals and objectives of the agency.
FACTOR VI, VII: PERSONAL CONTACT AND PURPOSE OF CONTACTS
- Contacts with co-workers and supervisors for the purpose of sharing information to achieve the daily objectives of the agency.
FACTOR VIII: PHYSICAL DEMANDS
While performing the duties of this job, the employee is required to:
- Sit, and talk or hear within normal range;
- Reach with hands and arms;
- Read fine print, and review information on a PC monitor, as well as, hard copy output;
- Manipulate objects with fingers. For example, using a keyboard;
- Use the spoken word;
- Move about and exert some physical dexterity.
FACTOR IX: WORK ENVIRONMENT
- Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
- Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment;
- Exposure to deviations from pleasant environmental conditions is only occasional;
- The possible of injury is remote.
- Associates Degree in Data Entry or other Computer related field; or
- High School Diploma or equivalent, technical training and two years of experience in Data Entry.
“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”
Complainant may write to:
Division of Human Resources Division of Human Resources
#2133 Hospital Street #44-46 Kongens Gade
Christiansted, VI 00820 St. Thomas, Virgin Islands 00802
FORM# DataEntOpIVDOEHR 3/00 (Rev.4/5/09)