POSITION: DATA ENTRY OPERATOR

DESCRIPTION

The Data Entry Operator performs work under general supervision. Work in this class requires responsibility for applying a wide variety of computer knowledge and skills using applicable software and electronic office equipment to convert source documents into computer-acceptable form by use of a keyboard machine. Work is reviewed for accuracy.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Logs and codes data according to prescribed standards;
• Inputs data into computer system;
• Verifies recorded information to ensure accuracy and completeness of data;
• Identifies and corrects errors;
• Updates files and records;
• Creates back-up files;
• Operates computers and office equipment;
• Assembles, batches, and distributes data;
• Maintains sequence and control of source documents;
• Recognizes errors in original entry and corrects data prior to processing;
• Performs additional functions incidental to data entry activities as requested;

FACTOR I: KNOWLEDGE AND ABILITIES REQUIRED

• Knowledge of keying alphabetic and numeric information in prescribed format;
• Knowledge of simple database construction and management;
• Ability to verify correctness of entry data according to procedures, equipment capability and installation standards;
• Ability to read, comprehend and follow oral and written instructions;
• Ability to operate modern office equipment and to communicate any malfunctions to supervisor;
• Ability to follow work schedule and keep supervisor informed of that schedule;
• Ability to work with confidential information in a responsible manner;
• Ability to recognize input errors;
• Ability to recognize deficiencies in source documents and bring to supervisor’s attention;
• Ability to establish and maintain effective working relationships with all persons contacted in the course of work.

FACTOR II: SUPERVISORY CONTROLS

• Employee works under the supervision of a principal or activity center head, who describes scope of goals and objectives and furnishes guidance only on critical issues;
• Incumbent plans and schedules own work based on the understanding of broadly defined objectives and priorities, supervisor reviews work after completion;
• Work is reviewed through conferences, reports and achievement of objectives;

• Instruction provided only in new situations, methods, procedures that are not clearly related to existing tasks and duties.

FACTOR III: GUIDELINES

• Federal and state laws, including HIPAA (Health Insurance Portability and Accountability Act) and Departmental guidelines and procedures must be followed.