Government of the United States Virgin Islands Department of Education

DESCRIPTION

This position performs work on assignments not limited to ordering, receiving, storing, and issuing materials, supplies, and equipment as well as maintaining electronic records of supply transactions for the Department of Education. Incumbent must verify electronically or manually that supplies received are listed on requisitions and invoices and ensure that supplies and equipment are stored in a computer database or other designated area.

This employee is responsible for the entire layout of the storeroom and all items therein.  Work is reviewed for efficiency and effectiveness by the supervisor.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Responsible for acquisition, distribution and storage of all office and school supplies;
• Responsible for organization of all stored supplies and their distribution on a needs basis;
• Responsible for compiling and maintaining an electronic or manual inventory of all supplies pickups and drop off;
• Assumes responsibility for organizing , updating and maintaining  inventories and records of all office and school supplies in the warehouse;
• Plans layouts of storeroom and other storage areas considering turnover, size, weight and related factors;
• Advises employees on methods and use of equipment in handling and storing problems;
• Studies, records and recommends remedial action for reported non-usable, slow-moving excess stock;
• Schedules the pick up of materials with other schools, activity centers and other locations;
• Schedules work for special and periodic inventories;
• Traces history of items to determine reasons for discrepancies between inventory and stock-control records;
• Ensures  and  facilitates  the  appropriate  actions  for  any  inconsistency  between  purchase  orders  and shipments received or due action requests in regards to damaged items or shortages;
• Performs other related work or duties as required.

FACTOR I: KNOWLEDGE AND SKILLS REQUIRED

• Knowledge of storekeeping methods and practices, accurately counting items/supplies, picking up orders, packing required items/supplies and delivery process;
• Knowledge of warehousing and storage requirements involved in stocking a variety of materials;
• Knowledge of warehouse supplies receiving and storage;
• Knowledge of elementary record keeping practices and methods;
• Ability to read, understand and give clear oral or written instructions, shipping orders, department paperwork, and safety warning labels;
• Ability to inspect merchandise and other supplies to as certain proper conditions upon receipt;
• Ability to keep routine receipt, issuance and stock records, and to make mathematical calculations rapidly and accurately;
• Ability to actively pursue continuous improvement and ease of the tasks of the position to meet or exceed department needs;
• Ability to maintain high levels of accuracy when identifying and pulling correct items/supplies, to meet or exceed customer's expectations;
• Ability to listen to others and appropriately act on information provided;
• Ability to perform repetitive or short-cycle work;
• Ability to perform basic addition, subtraction, multiplication and division calculations;
• Ability to safely and effectively operate department tools including but not limited to: paper-packaging dispenser machine, tape dispenser, computer, keyboard and mouse;

• Ability to prioritize work tasks according to department requirements;
• Ability to work effectively under pressure or deadlines;
• Ability to work effectively in a team environment;
• Ability to work in a fast-paced, changing environment;
• Ability to act in a courteous and professional manner at all times.

FACTOR II: SUPERVISORY CONTROLS

• Requires supervision of warehouse laborers, and drivers;
• Works under the direct supervision or activity center head;
• Work is controlled by routine review and reporting to or consultation with supervisor;
• Work is reviewed through on-site visits, reports and achievement of objectives;
• Instruction is provided in new situations, methods, procedures that are not clearly related to existing tasks and duties.

FACTOR III: GUIDELINES

• Federal safety and departmental guidelines and procedures must be followed.
• Employee is expected to use knowledge acquired through specific instructions, training and experience in making independent decisions.

FACTOR IV: COMPLEXITY

• Requires a combination of job functions using serious judgment to perform a variety of job responsibilities;
• Responsible for the efficient completion of assignments given to drivers and laborers.

FACTOR V: SCOPE AND EFFECT

• Responsible for the completion of agency objectives by supporting, assigning and performing routine work activities.
• Errors at this level will have major repercussions that will be counterproductive to efficient and timely distribution of supplies and are easily detected by routine inspection.

FACTOR VI, VII: PERSONAL CONTACTS AND PURPOSE OF CONTACTS

• Requires personal contact with fellow employees, supervisors, administrators, and work unit.
• Purpose of contacts is to obtain, clarify, or give facts or information to aid in the production of accomplishing objectives and daily tasks.

FACTOR VIII: PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must be able to:

• Stand for long periods with intermittent walking;
• Bend, lift and/or climb;
• Handle cumbersome awkwardly shaped boxes and move hand together with arm, or two hands to grasp, manipulate, or assemble objects;
• Exert maximum muscle force to lift, push, pull, or carry objects;
• Use the abdominal and lower back muscles repeatedly or continuously over time;
• Assist in lifting and/or moving up to 70 pounds.

FACTOR IX: WORK ENVIRONMENT

• Requires performing regular job functions in an adverse working environment containing a combination of disagreeable elements which impact significantly upon the employee's capacity for completing work assignments.
  • Some goods may require special condition handling and storage, which may affect the working environment.
  • Some of the loading and unloading can be outdoors in all weathers.
• Workers normally wear protective clothing like safety shoes.
• Workers are required to adhere to standard safety regulations to ensure personal safety and the safety of others.

MINIMUM QUALIFICATIONS:

• An Associates of Arts degree in Business Administration, Engineering Technology or a related field and two years related experience; or
• Two years of post secondary trades school training and two years related experience; or